Accounts and Subcodes
MaryBeth Isn't Here
A blank requisition form in Word 97 format is available online or paper copies can be picked up from room 201 in the hanging rack to the right of Valerie's cubicle entrance. If your purchase is over $2500 you may also complete your requisition online.
The form itself is self explanatory. The fields at the bottom are required and include important information such as your name, your telephone extension number, and account information. Completed forms can be printed and presented to your P.I. for approval and then brought to me for processing. The hanging file at my cubicle entrance is the safest place to drop off your completed forms. My desk and "in box" on my desk are dangerous places to leave completed forms. Fair warning!
Orders under $2500 will be processed using the departmental VISA card whenever possible. Vendors who are unable to accept VISA as a form of payment will receive a departmental Purchase Order with "Net 30" terms.
Orders over $2500 require one of the following:
Orders over $25,000 require a written quotation and one of the following:
To ensure that your purchase is charged to the appropriate account please verify the account name, account number, and subcode with this list. As new accounts are added, the list will be updated. If you are unsure what account to charge, ask your P.I.
Names and Numbers
Most Commonly Used Subcodes
We have made special arrangements with a few local vendors.
Supplies our specialty gases (nitrogen, helium, etc.). Just let me know what you need and I will call the order in for you. When you pick up nitrogen tanks, don't forget to complete the log located on the loading dock so that I can accurately distribute the charges.
For most of your hardware needs. Tell the cashier that you are from the LCI. Write the account to be charged on receipt and give me the pink copy when you return.
Campus Camera, News and Photo
Film and developing. This is another open account. Tell the cashier that you are from LCI. These vendors keep a running tally/invoice. Write your name and account information LEGIBLY on the invoice that they keep. When the invoice is full, the vendor will send it to LCI for payment. I will charge the appropriate account based on who signed for the items purchases. This is why it is so important that I can read your name and also why it is imperative that you make special notes if you are picking up items for other people or if you have a specific account that you know should be charged.
All Other Local Vendors (including our Campus Bookstore)
Purchases under $10 are processed using petty cash funds. Please do not use the departmental VISA card for these small purchases. Make your purchase using your own money and then bring receipt to Alexis or Valerie for reimbursement. For purchases over $10 (but not more than $2500), I will give you the departmental VISA card along with my business card. You must notify the cashier that your purchase is TAX EXEMPT before your purchase is rung. Return VISA card and receipt promptly. Write your name and the account number to be charged directly on the front of your receipt.
After taking a package you MUST